Shares

What kind of storage do I have access to?

TCU provides it’s faculty and staff with multiple file storage options. We have shares on the network that are designed for only you to use (HomeFile shares) and other shares that are designed for multiple people to have access to (CommonFile shares). Each share starts with a minimum of 20GB of storage space and that limit can be increased if you present a business case to IT. A new cloud-based storage service called Box is also available for Faculty and Staff.  For TCU students, 1TB of storage is allocated on OneDrive, which is part of the Office365 account provided for students.

HomeFile Personal Shares for Faculty and Staff – M: Drive

All of our faculty or staff (with the exception of a few associate/temp employee types) have their own personal share to store and backup data.  You are encouraged to store your TCU business data here,  especially files containing files with SPI (Sensative personal information)  The network shares are automatically backed up in order to protect your data.  You will start out with 20GB of space on the share and you will be warned when you reach 90, 95, and 100 percent of your quota. Here are a few other important pieces of information about your HomeFile share:

  1. Connecting to faculty and staff HomeFile share from a TCU-owned computer on campus. 
    • Mac Users – See the knowledge article for instructions on how to connect to your HomeFile share using a Mac.
    • Windows Users – Your HomeFile share should automatically mount when you log into a TCU-owned windows computer.
    • Warning – You will not be able to connect to TCU resources like printers or shares from the TCU Personal or TCU Guest wireless networks.
  2. Accessing your HomeFile share from a personal device or from off campus.
    • You can access your HomeFile space by using a browser to go to http://fsftp.tcu.edu which will give you access to an easy to use web interface.
    • You can also use an FTP application to upload and download files to your HomeFile share. See FTP instructions for Macintosh and Windows.
  3. Personal Webpages
    Your HomeFile or StuFile space grants you access to create your own personal website. By default you start with a folder called WWWPUB which is where you will store your website pages and files. Once you have built all of your pages you will be able to see your site by visiting your home page.  For faculty and staff, use the address:  http://personal.tcu.edu/yourusername (put your TCU username where it says “yourusername”). For students, use the address:  http://wwwstu.tcu.edu/yourusername (put your TCU username where it says “yourusername”). Most individuals use a simple HTML editor to create pages and connect to the WWWPUB folder using the FTP settings mentioned in the knowledge articles.

CommonFile – Departmental or Group Shares for Faculty/Staff

By default, faculty and staff will be granted access to a departmental CommonFile share based on job code. The CommonFile share name is usually the department’s two or three letter code plus an underscore and the word Common (Information Technology would be IT_Common). Everyone in the department will have access to this share so be careful what you do since everyone can see and modify the data.
CommonFile shares can also be used to just share data between a specific group of people. The owner of the share can request that you be added or removed from a share that they own. The share owner is responsible for managing and maintaning access to these shares and must approve all changes. Access to CommonFile shares is granted at the root level so we cannot just give access to specific folders. If you need to limit access to certain files, then you will need to request the creation of a new CommonFile share just for that group of people.

You will start out with 20GB of space on the share and the owner will be warned when you reach 90, 95, and 100 percent of your quota. Here are a few other important pieces of information about your CommonFile share:

  1. Connecting to your Commonfile share from a TCU-owned computer on campus.
    • Mac Users – See the knowledge article for instructions on how to connect to a CommonFile share on a Mac.
    • Windows Users – See the knowledge article for instructions on how to connect to a CommonFile share on windows since these do not automatically map by default.
    • Warning – You will not be able to connect to TCU resources like printers or shares from the TCU Personal or TCU Guest wireless networks.
  2. Access your CommonFile Share from a personal device or from off campus.
    • You cannot directly map a CommonFile share from off campus or from personal devices. You will have to connect to the TCU VPN and remote into a computer on campus or to Windows.tcu.edu to get access to your CommonFile shares.
    • Warning  Using FTP to connect to a CommonFile share is not allowed.

StuFile – Personal Shares for Students – U: Drive

All of our current students have their own personal share to store and backup data.  You should use this space to store and move content from computer lab to computer lab since the data on those machines is not backed up or stored.  You will start out with 5GB of space on the share and you will be warned when you reach 90, 95, and 100 percent of your quota.  Here are a few other important peices of information about your HomeFile share:

  1. Connecting to your StuFile Share from a TCU Owned computer on campus.

Mac Users – See the Knowledge articles below for instructions on how to connect to your HomeFile share.

Windows Users – Your StuFile share should automatically when you log into a TCU Owned computer.

  1. Accessing your HomeFile Share from a personal device or from off campus.

You can access your StuFile space by using a browser to go to http://stuftp.tcu.edu which will give you access to an easy to use web interface.

You can also FTP to your StuFile share.  See the instructions in the knowledge articles below.

  1. Personal Webpages – Your StuFile space grants you access to create your own personal website.  By default you start with a folder called WWWPUB which is where you will store your website pages and files.  Once your have built out all of your pages you will be able to see your site by visiting http://student.tcu.edu/yourusername(put your TCU username where it says “yourusername”).  Most individuals use a simple HTML editor to create thier pages and connect to this folder using the FTP settings mentioned in the knowledge articles below.

OneDrive Access for Students

Students are provided 1TB of storage space in OneDrive.  To access OneDrive, login to http://stumail.tcu.edu using your TCU email address and password.  For details, see the Office365 webpage for the numerous options available using your Office 365 account.

Access to CommonFile shares for students?

Students will not be granted access to CommonFile shares from their regular TCU accounts. The student’s supervisor must request the creation of a new student worker account and then have the CommonFile share access added to that account.

 Warning: Maintenance Window

Our file share maintenance window is on Sunday morning from Midnight until Noon. We may have to bring the system down during this time with little or no warning to the TCU community. Please, hold off on reporting major outages to the campus network if it occurs during the maintenance window.