Major Changes to the Student U: Drive

Archive for December, 2015

Major Changes to the Student U: Drive

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Students,

With the recent summer addition of OneDrive (an online cloud storage solution that comes with your O365 student email), we have made the decision to decommission the StuFile servers (also referred to as your U: drive) on January 15th, 2016. This means that over the break you will need to begin moving the files that you want to keep onto OneDrive or another storage location.

What do you need to do?

Once the StuFile system is taken offline, you will not be able to access those files anymore unless you have either downloaded them to your computer or moved them over to your OneDrive account. You can access your StuFile data by logging into a Windows computer in a lab and browsing the mapped drives or you can access the web interface from anywhere (Stuftp.tcu.edu) and download the files that you want to save.

Warning: Keep in mind that the StuFile system is tied to the wwwpub folders that some students use to build webpages for class. We will be providing your professors with an alternative solution that they can use in the future, but your current webpages will stop working after January 15th, 2016.

How do I use OneDrive?

  1. Login to your O365 account at stumail.tcu.edu
  2. Click OneDrive from the top menu bar. The first time in OneDrive, you may see a message indicating the account is being activated. That process takes a few minutes to complete.
  3. Now upload your documents, create new content, and collaborate with others.

Check out this short tutorial video:

OneDrive

 

PeopleSoft Financial Upgrade

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Faculty/Staff and Students,

On Friday, December 11th, we will be doing an upgrade to the financial portion of myTCU.   We will begin work at 1 p.m. on Friday, December 11th and all services should be restored by noon on Sunday, December 13th.

What will I experience during the upgrade?

This upgrade will only affect the financial portion of myTCU and all other tools will remain available so you can continue to complete your work for finals.  If you have any questions, please contact the IT Support HelpDesk for assistance.

  • Students
    • You will still be able to make payments online, but those payments will not be posted to your account until Sunday afternoon.
  • Faculty/Staff
    • Apart from the features that the Financial Services office uses, only budget managers will experience an issue.  You will NOT be able to access FS8PRD or any of the links in the budget manager portlet until the upgrade is complete (see the screenshot below).

myTCU Image

Email on Mobile Devices – New Policy Requirement

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Faculty/Staff,

With the migration to Exchange 2013 in the earlier part of the year, we now have the ability to enforce a password requirement on all mobile devices connecting to our email system.  This means we can require your phone or tablet to have a PIN/passcode setup to help ensure that TCU’s data is protected in the case that your device is lost or stolen.

On Friday, December 11th at 10am, we will be implementing a policy requiring a passcode to be enabled on any Faculty/Staff mobile device that has TCU email setup.

What do I have to do?

A large percentage of the recent mobile device operating systems already require you to setup a passcode when you get the device so most of you will not even notice that a new policy requirement was applied.  This will work with the fingerprint feature on iOS devices since they just input the user’s passcode when the print is identified.

If you don’t have a passcode enabled on your device and are connecting to the TCU email system, then you will be prompted to create a PIN/passcode once we push this out.

What if I already have a PIN/passcode enabled?

If you already have a PIN/passcode enabled on your device, then no action is required. Your existing PIN or passcode will not be modified and you can continue to use it as normal.

Alert:  Some Android devices offer a pattern locking feature where you can swipe your finger in a certain direction or shape to unlock the device.  This feature is NOT supported by the new policy and the system will require you to change to a PIN or passcode once we make this modification.

Why are you doing this and can I opt out?

No, you cannot opt out of this policy if you have TCU email setup on your device.  You can remove the email connection from your phone or tablet and opt to check your email using a web browser to avoid the requirement.  This will keep the policy from being applied to your device and provides you with an alternative way to check your email.  Please, remember that we must be good stewards of University data and this policy helps to ensure that we are doing our best to protect TCU’s internal communication.

If you have any questions, you are welcome to reach out to the IT Support HelpDesk for assistance.

mobile device email