Identity Finder at TCU

Archive for January, 2014

Identity Finder at TCU

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Faculty/Staff, in the summer of 2012, Information Technology pushed Identity Finder out to all TCU owned computers, and we began a two part plan to utilize the tool to locate and remove Sensitive Personal Information (SPI) stored locally on campus machines.

We have now moved to the second part of this implementation which includes having Identity Finder run a scan of your machine in the background and then send a report back to our centralized server.  This will help to ensure that our campus users are keeping their computers free of SPI and doing their part to help protect the university.

What does this mean for me?
Since the Information Technology division has started the second part of this rollout, we have identified a select list of individuals across campus who have an unacceptable quantity of SPI stored on their machines.

If you are part of this group, then an email will be sent to you tomorrow and you will have thirty days to remove/clean the content off of your device as per the TCU SPI policy (https://it.tcu.edu/policies/spi).

How do I keep myself off of this list?
The easy way to clean your machine is to run Identity Finder and address the items that it finds.  Take a few moments and watch the following instructional videos to learn more about how this process works. Please, copy and paste the links into your web browser.

Video for Mac Users


www.youtube.com/watch?v=M7RH1lgctZ8

Video for Windows Users


www.youtube.com/watch?v=paifPxUur6o

Identity Finder FAQ

Welcome Back to Campus

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Welcome back from the holiday break. We hope that you are rested and ready to return to campus. Don’t forget to reach out to the HelpDesk if you have a technical issue but remember that we are extremely busy for the first few weeks of school.

Archived Email Stored on HomeFile

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Faculty/Staff, we hope that you enjoyed your holiday break and want to reach out to those storing archived email on their Homefile share (also called the M: drive or personal share).  If you store archived email on these shares, please review the following information.

What happened?
Before the Thanksgiving break one of our Homefile servers had a system failure.  While the system was restored and back in service shortly after the event, we had several reports of people having trouble with their archived email (or Personal Folder) stored on these shares.  Since this event hit just a single part of the Homefile system it will only affect a limited number of individuals on campus.

What do I need to do?
We are encouraging all users who store archived email on the Homefile system to check to make sure that everything is there and to report problems to the HelpDesk immediately.  We have extended the 30 day backup window on this system to January 13th, 2013 in order to give people more time to report problems with their archived email.  It is very important that you report any issues before that date.